Job Description
Join a Premier Institution in Silicon Valley
Are you seeking a stable career within a prestigious State Government entity? San Jose State University is currently accepting applications for a Part-Time Administrative Specialist. This role offers an exceptional opportunity to contribute to our mission of education and community service while enjoying a flexible work schedule. We are looking for a detail-oriented professional who values integrity, public service, and excellence in administration.
Why Join Us?
- Job Security: Work within a stable, long-standing state government organization.
- Flexible Schedule: Enjoy the work-life balance of a part-time position.
- Professional Growth: Access to training and development opportunities within the public sector.
- Competitive Pay: Hourly rates commensurate with experience.
Responsibilities
- Provide high-level administrative support to department directors, including managing calendars, scheduling meetings, and coordinating travel arrangements.
- Prepare, compile, and edit complex correspondence, reports, and presentations using Microsoft Office Suite and Adobe Acrobat.
- Maintain accurate and confidential records in compliance with state regulations and institutional policies.
- Serve as the primary point of contact for internal and external stakeholders, ensuring timely and professional communication.
- Assist in the planning and execution of departmental events and meetings, including logistics and coordination.
- Process invoices, purchase orders, and expense reports with strict attention to financial accuracy.
Qualifications
- A Bachelor’s degree in Public Administration, Business, or a related field is required; equivalent combination of education and relevant experience may be considered.
- Minimum of 2-3 years of administrative experience, preferably within a government, academic, or non-profit setting.
- Proven proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with database management systems.
- Exceptional written and verbal communication skills with the ability to interact with diverse populations professionally.
- Demonstrated ability to maintain strict confidentiality and exercise sound judgment in sensitive situations.
- Strong organizational skills with the ability to prioritize tasks and meet deadlines in a fast-paced environment.