Job Description
Are you looking for a meaningful career with a flexible schedule? The Department of Veterans Affairs (VA) is seeking a highly organized and detail-oriented Part-Time Federal Administrative Specialist to join our dynamic team in Washington, DC. This is a unique opportunity to serve the public while enjoying the stability and benefits of the federal government.
In this role, you will play a crucial part in ensuring the smooth operation of our office. You will work closely with federal staff to manage information flow, coordinate schedules, and maintain strict confidentiality regarding sensitive government documents. If you are a self-motivated professional with a passion for public service, we want to hear from you.
Responsibilities
- Manage and maintain comprehensive filing systems, including both physical and electronic records in compliance with federal retention policies.
- Prepare, proofread, and distribute official correspondence, memos, and reports to ensure accurate communication.
- Schedule and coordinate meetings, conference calls, and travel arrangements for senior leadership.
- Perform high-volume data entry and update databases using VA-specific case management software.
- Screen incoming calls and visitors, providing exceptional customer service and directing inquiries appropriately.
- Assist in the preparation of grant applications, budgets, and compliance documentation.
- Perform other administrative duties as assigned to support the operational goals of the department.
Qualifications
- High School Diploma or equivalent (GED) is required; an Associate’s degree or additional relevant coursework is preferred.
- Minimum of 1-2 years of administrative, clerical, or office support experience is required.
- Must be a U.S. Citizen and able to pass a background investigation and obtain a Public Trust clearance.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and federal case management systems.
- Strong attention to detail with the ability to proofread and verify data accuracy.
- Excellent time management skills with the ability to prioritize tasks in a fast-paced, deadline-driven environment.
- Ability to maintain strict confidentiality regarding sensitive information.