Job Description
Join San Jose's dynamic public service team as a Part-Time Administrative Assistant. This role offers flexible scheduling while supporting critical municipal operations in California's innovation capital. Enjoy competitive pay, comprehensive benefits, and the opportunity to directly impact community initiatives. Ideal for students, career-changers, or those seeking work-life balance without sacrificing meaningful contribution.
Position includes hybrid work options (2 days remote/week) and covers 20 hours weekly across Monday-Friday daytime shifts. Perfect for building government sector experience while maintaining personal commitments.
Responsibilities
- Manage departmental records, databases, and document retention systems
- Process public records requests and maintain compliance with California Public Records Act
- Coordinate public-facing communications via phone, email, and in-person inquiries
- Support council meeting preparations, agenda compilation, and minute-taking
- Assist with grant application tracking and compliance reporting
- Manage departmental supply inventories and procurement processes
- Coordinate volunteer programs and community outreach initiatives
Qualifications
- High school diploma or GED; Associate's degree preferred
- Minimum 1 year administrative or customer service experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- California driver's license with clean record (may be required)
- Ability to pass background check and fingerprint clearance
- Basic knowledge of California municipal regulations
- Spanish bilingual skills highly desirable
- Experience with government databases preferred (e.g., Oracle, PeopleSoft)