Job Description
We are seeking a highly organized and detail-oriented Senior Administrative Specialist to join our federal team in San Antonio, Texas. As a vital part of our agency's operations, you will play a key role in ensuring the smooth functioning of our office, managing complex schedules, and handling sensitive information with the utmost confidentiality.
This position offers the unique opportunity to serve the public sector in a dynamic environment with excellent benefits, job security, and clear pathways for career advancement.
Responsibilities
- Manage high-level calendars and coordinate complex travel arrangements for executive leadership.
- Prepare and edit correspondence, reports, and presentations ensuring compliance with federal standards.
- Oversee the intake, tracking, and distribution of incoming mail and electronic communications.
- Conduct research on federal policies and regulations to assist in the preparation of internal briefings.
- Facilitate inter-agency communication and coordinate meetings with external stakeholders.
- Maintain accurate records and filing systems in accordance with OPM guidelines.
Qualifications
- Bachelor’s Degree in Public Administration, Business, or related field (or equivalent experience).
- Minimum of 3-5 years of progressive administrative experience within a government or corporate environment.
- Strong working knowledge of federal regulations, acquisition procedures, and office management best practices.
- Exceptional written and verbal communication skills with the ability to draft clear, concise documentation.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint) and government-specific software systems.
- Ability to maintain strict confidentiality and handle sensitive information with discretion.