Job Description
Join Philadelphia's dynamic public service team as a Senior City Clerk! This pivotal role ensures the integrity of municipal records while supporting democratic processes. You'll be the guardian of civic transparency, managing everything from election documentation to public records requests. Ideal for detail-oriented professionals passionate about community engagement and administrative excellence.
Responsibilities
- Oversee municipal record management systems ensuring compliance with state/federal regulations
- Administer oaths, licenses, and permits with precision and professionalism
- Coordinate public records requests while maintaining confidentiality standards
- Manage election materials and voter registration databases
- Prepare official municipal documents including ordinances and minutes
- Lead cross-departmental record-keeping initiatives
- Supervise clerical staff and implement process improvements
Qualifications
- Bachelor's degree in Public Administration or related field
- 5+ years municipal record management experience
- PA Notary Public certification required
- Proficiency in records management software (e.g., Laserfiche)
- Deep knowledge of PA Sunshine Act and Open Records Law
- Exceptional written communication skills
- PHR or SHRM-CP certification preferred
- Experience with election administration systems