Job Description
Join Philadelphia's dynamic municipal team as our next City Clerk! This urgent, high-impact role is your chance to shape civic operations while serving our diverse community. We're seeking a meticulous leader to manage official records, facilitate transparent governance, and ensure seamless municipal compliance. If you thrive in fast-paced environments and possess exceptional organizational expertise, apply now to become the cornerstone of Philadelphia's administrative integrity.
Responsibilities
- Safeguard and maintain all municipal records, ordinances, and official documents with precision
- Manage public records requests and ensure compliance with open records laws
- Oversee city elections, voter registration, and polling place coordination
- Prepare and certify official city documents including minutes, resolutions, and proclamations
- Lead clerk's office staff and implement efficient record-keeping systems
- Coordinate with city council, mayor's office, and external stakeholders
Qualifications
- Bachelor's degree in Public Administration, Business, or related field
- Minimum 5 years' experience in municipal government or records management
- Expertise in Pennsylvania Sunshine Act and open records regulations
- Proficiency with document management systems (e.g., Laserfiche, SharePoint)
- Exceptional written communication and public interaction skills
- PA Notary Public certification or ability to obtain within 6 months
- Experience managing elections and voter registration processes