Job Description
Join the City of Portland's Public Services Bureau and launch your public sector career! We're seeking a motivated Administrative Assistant to support critical government operations. This entry-level role offers comprehensive benefits, professional development, and the opportunity to serve our vibrant community. No prior government experience required – we provide full training and mentorship to help you succeed in public service.
Responsibilities
- Manage departmental correspondence, records, and document filing systems
- Coordinate scheduling, meetings, and logistical arrangements for staff
- Process administrative paperwork including permits, forms, and reports
- Assist constituents with inquiries via phone, email, and in-person
- Maintain digital databases and ensure data accuracy
- Support budget tracking and procurement processes
- Collaborate with cross-functional teams on special projects
Qualifications
- High school diploma or equivalent (college degree preferred)
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Strong written and verbal communication skills
- Ability to handle confidential information with discretion
- Basic knowledge of public sector operations (training provided)
- Detail-oriented with excellent organizational abilities
- Valid Oregon Driver's License or ability to obtain within 30 days