Job Description
Join the State of Illinois as an Administrative Assistant and make an immediate impact in public service. This urgent opportunity in Chicago offers competitive benefits and the chance to work directly with state agencies serving diverse communities. Ideal for motivated professionals seeking fast-track career advancement in government operations.
Responsibilities
- Provide comprehensive administrative support to department directors and staff
- Manage confidential records, correspondence, and filing systems
- Coordinate executive meetings, appointments, and travel arrangements
- Process invoices, budget reports, and procurement documentation
- Assist with onboarding and orientation for new state employees
- Handle constituent inquiries and inter-departmental communications
- Maintain digital and physical document databases with accuracy
Qualifications
- High school diploma or equivalent; Associate's degree preferred
- Minimum 2 years administrative experience in government or corporate setting
- Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Exceptional organizational skills with attention to detail
- Valid Illinois driver's license (if travel required)
- Ability to obtain basic security clearance within 30 days
- Proven experience handling confidential information