Job Description
Join the City of Long Beach as an Administrative Assistant and contribute to public service excellence. Enjoy competitive pay with weekly disbursements, comprehensive benefits, and a supportive work environment in Southern California's premier coastal city. This role offers stability, growth opportunities, and the chance to serve our diverse community.
We provide paid time off, health insurance, retirement plans, and professional development programs. As an equal opportunity employer, we encourage applications from all qualified candidates who share our commitment to public service.
Responsibilities
- Manage departmental correspondence, records, and confidential documents with strict adherence to government protocols
- Coordinate scheduling, meetings, and travel arrangements for department leadership
- Process invoices, purchase orders, and financial transactions using municipal accounting systems
- Prepare reports, presentations, and official documents using Microsoft Office Suite
- Serve as primary point of contact for public inquiries and interdepartmental communications
- Assist in grant application preparation and compliance documentation
- Maintain digital and physical filing systems with meticulous organization
Qualifications
- High school diploma or equivalent; Associate's or Bachelor's degree preferred
- Minimum 2 years administrative experience in government or regulated industry
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Knowledge of public sector record-keeping and confidentiality standards
- Strong written and verbal communication skills
- Ability to manage competing priorities in a fast-paced environment
- U.S. citizenship and ability to pass background clearance
- Bilingual English/Spanish proficiency highly desirable