Job Description
Join our mission-critical team at the Philadelphia VA Medical Center as an Administrative Specialist. In this vital role, you'll support our nation's heroes by ensuring seamless operations across multiple departments. You'll serve as the central point of contact for veterans, families, and staff while maintaining compliance with federal regulations. This position offers unparalleled growth opportunities within the largest federal healthcare system. Enjoy competitive benefits, flexible scheduling options, and a supportive workplace culture dedicated to service excellence.
Responsibilities
- Manage correspondence, records, and documentation in accordance with VA guidelines
- Coordinate scheduling, meetings, and travel arrangements for department leadership
- Process personnel actions, timekeeping, and leave requests using VA systems
- Prepare reports, presentations, and statistical data for executive review
- Serve as primary liaison between clinical and administrative departments
- Ensure compliance with federal records management and security protocols
- Train staff on administrative procedures and system usage
Qualifications
- U.S. citizenship required
- Minimum 2 years administrative experience in federal/government setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Ability to obtain and maintain Public Trust security clearance
- Strong written and verbal communication skills
- Experience with federal personnel systems (e.g., VA's HRMS)
- Bachelor's degree in Public Administration or related field preferred
- Knowledge of VA regulations and procedures highly desirable