Job Description
Join our mission-critical team at the Department of Veterans Affairs in Washington DC as an Administrative Specialist. You'll play a pivotal role in supporting federal operations through advanced coordination, documentation management, and stakeholder engagement. This position offers competitive benefits, professional growth opportunities, and the chance to serve our nation's heroes directly.
We're seeking detail-oriented professionals who thrive in dynamic environments. The ideal candidate will demonstrate exceptional organizational skills and a commitment to public service excellence. VA offers comprehensive training programs and a supportive workplace culture dedicated to employee development.
Responsibilities
- Manage complex calendar systems and coordinate high-level meetings with federal officials and external partners
- Prepare and process confidential correspondence, reports, and official documentation ensuring compliance with federal regulations
- Oversee procurement processes, budget tracking, and financial record-keeping for departmental operations
- Act as primary liaison between agency leadership and congressional staff, maintaining accurate communication channels
- Implement and maintain records management systems in accordance with National Archives standards
- Coordinate travel arrangements and logistics for senior officials including international delegations
- Analyze administrative workflows and recommend process improvements to enhance efficiency
Qualifications
- Bachelor's degree in Public Administration, Business, or related field (or equivalent experience)
- Minimum 3 years of federal administrative experience with GS-5/GS-7 level responsibilities
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Adobe Acrobat
- Active Secret security clearance or ability to obtain within 90 days
- Expertise in federal travel regulations (FTR) and procurement procedures (FAR)
- Exceptional written and verbal communication skills with demonstrated experience in drafting official documents
- Ability to manage competing priorities in fast-paced environments with strict deadlines