Job Description
Join our dedicated federal team in Portland as an Administrative Specialist and make a meaningful impact on veteran services. This pivotal role supports critical operations within the U.S. Department of Veterans Affairs, ensuring seamless administrative workflows and exceptional service delivery to our nation's heroes. Enjoy competitive benefits, professional development opportunities, and the pride of serving in a mission-driven environment.
Responsibilities
- Manage and maintain confidential records, databases, and filing systems with strict adherence to federal protocols
- Coordinate complex scheduling, travel arrangements, and logistics for departmental leadership
- Prepare and edit official correspondence, reports, and briefing documents for senior officials
- Serve as primary liaison between internal teams and external stakeholders, including veteran advocacy groups
- Oversee procurement processes, budget tracking, and expense reporting in compliance with federal regulations
- Implement and optimize office administrative procedures to enhance operational efficiency
- Provide frontline support to visitors, ensuring exceptional customer service experiences
Qualifications
- Bachelor's degree in Public Administration, Business, or related field (or equivalent experience)
- Minimum 3 years of progressive administrative experience in a federal or regulated environment
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Adobe Acrobat
- Demonstrated knowledge of federal records management and privacy regulations (e.g., FERPA, HIPAA)
- Exceptional organizational skills with ability to manage competing priorities in fast-paced settings
- Strong written and verbal communication skills with attention to detail and accuracy
- U.S. citizenship and ability to obtain and maintain a federal security clearance