Job Description
Are you a detail-oriented professional seeking a stable and impactful career within the federal government? The U.S. Department of Veterans Affairs is currently seeking a dedicated Federal Administrative Specialist to join our team in Nashville, TN. In this pivotal role, you will support the efficient operation of our regional office, ensuring veterans receive the highest quality of service. We offer a competitive salary, comprehensive benefits package, and a mission-driven work environment that values your expertise.
Why Join Us?
• Competitive Salary: $55,000 - $75,000 USD
• Comprehensive Benefits: Health, Dental, Vision, and Life Insurance
• Retirement Plan: Thrift Savings Plan with agency match
• Work-Life Balance: Generous PTO and federal holidays
• Professional Growth: Ongoing training and career advancement opportunities
Responsibilities
- Manage High-Volume Correspondence: Receive, review, and route incoming mail, emails, and faxes to ensure timely responses to veterans and stakeholders.
- Administrative Coordination: Coordinate complex travel arrangements, meeting schedules, and conference logistics for senior leadership.
- Record Keeping: Maintain accurate and organized electronic and physical filing systems in compliance with federal record retention policies.
- Policy Compliance: Ensure all office procedures adhere to VA guidelines, OMB Circulars, and federal procurement regulations.
- Client Support: Serve as the primary point of contact for administrative inquiries, providing exceptional customer service to internal and external partners.
- Reporting: Prepare routine reports and statistical data summaries to assist management in decision-making processes.
- Procurement Support: Assist in the processing of purchase orders and vendor invoices within the SAP system.
Qualifications
- Education: Bachelor’s degree in Public Administration, Business Administration, or a related field preferred. High school diploma with significant administrative experience may be considered.
- Experience: Minimum of 3 years of progressively responsible administrative or clerical experience in a government or corporate setting.
- Knowledge: Familiarity with federal regulations, VA policies, and standard office software (MS Office Suite, SharePoint).
- Skills: Strong written and verbal communication skills with the ability to handle sensitive information with confidentiality.
- Organization: Exceptional attention to detail and the ability to multitask in a fast-paced environment.
- Security: Must be able to obtain and maintain a suitable background investigation clearance.