Job Description
Join our dynamic team at the U.S. Department of Veterans Affairs in Houston as an Administrative Specialist. This pivotal role supports our mission to honor America's veterans by providing exceptional administrative services in a fast-paced federal environment. You'll be instrumental in maintaining operational excellence while contributing to meaningful initiatives that impact veterans' lives daily.
Responsibilities
- Manage complex scheduling, correspondence, and records management for department leadership
- Coordinate cross-functional projects ensuring compliance with federal regulations and deadlines
- Prepare detailed reports, presentations, and official documentation using advanced MS Office suite
- Serve as primary point of contact for internal/external stakeholders regarding administrative procedures
- Oversee procurement processes, budget tracking, and inventory management
- Implement and maintain digital filing systems with 100% data integrity
- Support HR functions onboarding processes and employee records maintenance
Qualifications
- Bachelor's degree in Public Administration, Business, or related field (or equivalent experience)
- Minimum 3 years of progressive administrative experience in federal/government setting
- Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Advanced knowledge of federal procurement procedures and regulations (FAR/DFARS)
- Exceptional written and verbal communication skills with attention to detail
- Ability to obtain and maintain a federal security clearance
- Proven experience managing competing priorities in deadline-driven environments
- Proficiency with government-specific systems (e.g., SharePoint, GSA Advantage)