Job Description
Join our mission to serve America's heroes at the U.S. Department of Veterans Affairs in New York City. We're seeking a dedicated Administrative Specialist to support critical operations within our federal healthcare system. This role offers competitive benefits, career advancement opportunities, and the chance to make a meaningful impact in veterans' lives. You'll work in a dynamic environment where your organizational skills directly contribute to delivering exceptional healthcare services.
Responsibilities
- Manage and maintain confidential veteran records and documentation systems
- Coordinate administrative workflows and schedule complex departmental meetings
- Prepare official correspondence, reports, and briefing materials for senior leadership
- Process travel authorizations, reimbursements, and procurement requests
- Serve as primary point of contact for internal/external stakeholder communications
- Implement and optimize office procedures to enhance operational efficiency
Qualifications
- Bachelor's degree in Public Administration or related field (or equivalent experience)
- Minimum 2 years federal administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Strong knowledge of federal record-keeping regulations (e.g., FOIA, HIPAA)
- Exceptional written and verbal communication skills
- Ability to obtain and maintain a government security clearance
- Proven experience with administrative workflow optimization