Job Description
We are seeking a highly organized and detail-oriented Administrative Specialist to support our federal operations in the heart of California's capital. In this role, you will play a crucial part in ensuring the smooth functioning of our administrative and compliance units. You will be the face of our team, managing complex schedules, ensuring regulatory compliance, and facilitating communication between stakeholders and federal leadership.
Why Join Us?
- Competitive salary and comprehensive benefits package.
- Opportunity to work on meaningful federal projects impacting the community.
- Professional development and training opportunities.
Responsibilities
- Manage incoming and outgoing correspondence, including drafting and editing official documents.
- Coordinate executive schedules, meetings, and travel arrangements with precision.
- Maintain accurate records and document control systems in compliance with federal standards.
- Prepare briefing materials, agendas, and meeting minutes for high-level stakeholders.
- Assist in the procurement process and vendor coordination.
- Monitor office supplies and inventory levels to ensure operational efficiency.
- Ensure strict adherence to agency policies, security protocols, and regulatory compliance.
Qualifications
- Bachelor’s degree in Business Administration, Public Administration, or a related field (or equivalent work experience).
- Minimum of 2 years of administrative experience within a government, military, or corporate setting.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat.
- Ability to obtain and maintain a Public Trust clearance or higher.
- Exceptional attention to detail and strong organizational skills.
- Excellent verbal and written communication abilities.