Job Description
We are seeking a highly organized and detail-oriented Federal Administrative Specialist to join our Long Beach team. In this pivotal role, you will provide high-level administrative support to federal management personnel, ensuring the smooth operation of our regional office. You will be responsible for managing complex schedules, coordinating inter-departmental communications, and ensuring strict compliance with federal regulations and agency protocols.
Our ideal candidate possesses a deep understanding of government operations and a commitment to excellence. You will play a key role in streamlining office processes, maintaining accurate records, and fostering a productive work environment for our staff and visitors.
Responsibilities
- Manage Executive Schedules: Coordinate complex calendars, arrange meetings, and prepare briefing materials for senior federal officials.
- Compliance & Documentation: Ensure all federal paperwork, timecards, and travel authorizations adhere to OPM and agency guidelines.
- Record Management: Organize and maintain confidential electronic and physical filing systems for the department.
- Communication Liaison: Serve as the primary point of contact for internal and external stakeholders, ensuring timely and accurate correspondence.
- Office Operations: Oversee supply inventory, facility maintenance requests, and vendor relations to ensure a functional workspace.
- Reporting: Prepare weekly and monthly status reports summarizing office metrics and upcoming deadlines.
Qualifications
- Education: Bachelor’s degree in Business Administration, Public Administration, or a related field is preferred.
- Experience: Minimum of 2-4 years of experience in a federal or government contracting administrative role.
- Regulatory Knowledge: Strong working knowledge of federal employment regulations, OPM standards, and government procurement processes.
- Technical Skills: Proficiency in Microsoft Office Suite (Excel, Outlook, Teams) and federal HRIS systems (e.g., PeopleSoft, SAP).
- Communication: Exceptional verbal and written communication skills with the ability to draft professional correspondence.
- Attention to Detail: Demonstrated ability to manage high volumes of sensitive information with absolute confidentiality.