Job Description
We are looking for a dedicated and organized Federal Administrative Specialist to support our operations in Louisville, Kentucky. In this role, you will be the backbone of our federal office, ensuring compliance with strict government regulations while providing exceptional support to senior leadership. This is an exciting opportunity to work in a high-impact environment where your attention to detail will directly contribute to the success of federal projects.
Why Join Us?
- Work with a leading federal contracting firm with a strong presence in Kentucky.
- Competitive benefits package including health, dental, and vision insurance.
- Opportunity for professional growth within the federal sector.
Responsibilities
- Manage and maintain complex federal filing systems and records in compliance with NARA (National Archives and Records Administration) standards.
- Process and route incoming federal correspondence, memos, and official documents with a high degree of accuracy and confidentiality.
- Coordinate domestic and international travel arrangements for federal personnel, including visas and itineraries.
- Prepare and edit official federal reports, presentations, and correspondence using Microsoft Office Suite.
- Support the scheduling and logistics of federal meetings, conferences, and site visits.
- Assist in the preparation of materials for federal audits and inspections.
- Maintain a high level of professionalism and adherence to the Code of Federal Regulations (CFR).
Qualifications
- Citizenship: Must be a U.S. Citizen and eligible for a government security clearance.
- Experience: Minimum of 3-5 years of administrative experience within a federal or government-related environment.
- Knowledge: Strong understanding of federal procurement regulations, GSA schedules, or the General Services Administration.
- Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and ability to learn internal government databases.
- Communication: Excellent verbal and written communication skills, with the ability to draft clear, professional correspondence.
- Organization: Proven track record of managing multiple priorities in a fast-paced, deadline-driven setting.