Job Description
Join the City of Philadelphia's dynamic public service team as an Administrative Specialist. This immediate hire opportunity offers a chance to contribute directly to municipal operations while enjoying competitive benefits and career growth. We seek a detail-oriented professional to support departmental functions in a fast-paced government environment.
Responsibilities
- Manage departmental documentation, records, and filing systems with precision
- Coordinate scheduling, meetings, and communications for senior staff
- Process financial transactions and maintain budget tracking spreadsheets
- Assist constituents with inquiries and direct them to appropriate resources
- Prepare reports, presentations, and correspondence using Microsoft Office Suite
- Support procurement processes and vendor relationship management
- Ensure compliance with municipal policies and regulatory requirements
Qualifications
- Associate's degree in Public Administration or related field (Bachelor's preferred)
- Minimum 2 years administrative experience in government or public sector
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Strong organizational skills with attention to detail
- Ability to manage multiple priorities in a deadline-driven environment
- Excellent written and verbal communication skills
- Valid Pennsylvania driver's license (if travel required)