Job Description
The City of San Jose is seeking a motivated Administrative Specialist to join our Public Works Department immediately. This critical role supports infrastructure projects and community services with direct impact on San Jose residents. Enjoy a supportive government environment with comprehensive benefits and career growth opportunities. Immediate start required!
Responsibilities
- Manage departmental documentation, records, and filing systems
- Coordinate public meetings and community outreach events
- Process permits and compliance documents for city projects
- Assist budget tracking and expense reporting for assigned programs
- Provide administrative support to engineering and planning teams
- Respond to public inquiries via phone and in-person
- Prepare routine reports and correspondence for leadership review
Qualifications
- High school diploma or equivalent; Associate's degree preferred
- Minimum 2 years administrative or government experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Strong organizational skills with attention to detail
- Ability to manage multiple deadlines in a fast-paced environment
- Excellent written and verbal communication skills
- Valid California Driver's License required