Job Description
Join the City of Portland's dynamic team as a City Clerk and become the guardian of civic integrity! In this pivotal role, you'll orchestrate the heartbeat of local government by safeguarding public records, ensuring transparency, and empowering community engagement. As the official keeper of Portland's legislative legacy, you'll manage everything from City Council proceedings to election logistics, all while upholding the highest standards of accountability and accessibility. This is your chance to shape the future of governance in one of America's most vibrant cities.
Responsibilities
- Manage and maintain official city records, including ordinances, resolutions, and council minutes
- Oversee municipal elections, voter registration, and ballot initiatives
- Ensure compliance with Oregon public records laws and open meeting requirements
- Serve as custodian of the city seal and administer oaths for officials
- Coordinate public records requests and ensure timely, accurate responses
- Support City Council operations with legislative documentation and procedural guidance
- Develop and implement records management systems for long-term preservation
Qualifications
- Bachelor's degree in Public Administration, Business, or related field
- Minimum 3 years of municipal government or records management experience
- Deep knowledge of Oregon public records laws (ORS 192) and election procedures
- Expertise in records management systems (e.g., Laserfiche, SharePoint)
- Exceptional organizational skills with meticulous attention to detail
- Strong written/verbal communication and public-facing presentation abilities
- Ability to manage sensitive information with strict confidentiality
- Proficiency with MS Office Suite and digital document management tools