Job Description
Are you a highly organized professional passionate about public service? The City of Austin is seeking an experienced and dedicated City Clerk to join our administrative team. As the chief administrative officer to the City Council, the City Clerk plays a pivotal role in maintaining the integrity of city records and ensuring smooth legislative operations.
In this role, you will oversee the management of official documents, facilitate City Council meetings, and serve as the primary point of contact for public records requests. We are looking for a detail-oriented individual who thrives in a fast-paced environment and is committed to transparency and excellence in local government.
Why Join Us?
• Competitive salary and comprehensive benefits package.
• Opportunity to serve the Austin community.
• Professional development and growth opportunities.
Responsibilities
- Records Administration: Maintain, organize, and preserve all official city records, including ordinances, resolutions, contracts, and meeting minutes, ensuring compliance with the Texas Open Records Act.
- Meeting Coordination: Prepare and distribute meeting agendas, packets, and transcripts for City Council and Board meetings; enforce Robert's Rules of Order to ensure fair and efficient proceedings.
- Public Information: Process public information requests promptly and accurately, acting as the liaison between the public and city departments regarding access to records.
- Election Support: Assist in the coordination of local elections, including voter registration drives and polling place management.
- Customer Service: Provide exceptional service to citizens, businesses, and staff regarding city policies, procedures, and historical archives.
- Compliance & Governance: Ensure all municipal operations adhere to local, state, and federal laws and internal governance standards.
Qualifications
- Education: High School Diploma or GED required; Associate’s degree in Public Administration, Political Science, or a related field is preferred.
- Experience: Minimum of 3 years of experience in administrative support, records management, or a municipal government setting.
- Technical Proficiency: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with records management software (e.g., Accela, MySideKick).
- Knowledge: Strong understanding of Texas open government laws and general municipal operations.
- Communication: Excellent verbal and written communication skills with the ability to interact professionally with diverse audiences.
- Attention to Detail: Proven ability to manage complex data and ensure high accuracy in documentation and filing.