Job Description
Join the Heart of Jacksonvilleās Government
The City of Jacksonville is seeking a dedicated and detail-oriented City Clerk to serve as a vital link between the community and city administration. In this pivotal role, you will manage official records, oversee municipal proceedings, and ensure the efficient operation of the City Clerk's office. If you have a passion for public service and possess exceptional organizational skills, we invite you to apply for this rewarding opportunity.
Why Join Us?
- Competitive salary and comprehensive benefits package.
- Opportunity to make a tangible impact on your community.
- Supportive work environment with opportunities for professional growth.
Apply today to become a part of our mission to serve the citizens of Jacksonville with excellence.
Responsibilities
- Records Management: Maintain and secure all official city records, including ordinances, resolutions, contracts, and meeting minutes in compliance with state and federal laws.
- Meeting Administration: Prepare and distribute agendas for City Council and Commission meetings; attend meetings to take accurate minutes and prepare post-meeting documentation for publication.
- Public Information: Serve as the primary point of contact for the public regarding records requests, ensuring transparency and timely responses to inquiries.
- Administrative Support: Assist the City Manager and department heads with special projects, reports, and correspondence as needed.
- Filing and Documentation: Oversee the daily filing system, ensuring all documents are categorized, indexed, and easily retrievable for staff and legal purposes.
- Compliance: Ensure all municipal actions adhere to open meeting laws and statutory requirements.
Qualifications
- Education: High School Diploma or GED equivalent required; Associateās degree or Bachelorās degree in Public Administration, Business, or Paralegal Studies is preferred.
- Experience: Minimum of 3-5 years of experience in a municipal office, administrative support role, or records management.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with government-specific software (e.g., ESRI, Accela, or similar) is highly desirable.
- Communication: Excellent written and verbal communication skills, with the ability to interact professionally with the public, officials, and staff at all levels.
- Attention to Detail: Exceptional organizational skills with a keen eye for accuracy in data entry and document preparation.
- Integrity: Strong ethical standards and the ability to handle confidential information with discretion.