Job Description
Are you seeking a career that makes a tangible impact on your community? The City of Philadelphia is currently accepting applications for a dedicated City Clerk. In this pivotal role, you will serve as the primary custodian of the City's official records, ensuring the preservation of our history and the transparency of our government operations.
As a City Clerk, you will be at the intersection of administration and public service. You will manage vital records, facilitate municipal proceedings, and ensure the public has access to critical information. If you possess a strong attention to detail, a commitment to public service, and a desire to work in a dynamic government environment, we invite you to apply.
Why Join Us?
- Competitive salary and comprehensive benefits package.
- Opportunity to serve the diverse communities of Philadelphia.
- Professional development and growth within the municipal sector.
Responsibilities
- Manage and archive the official records of the City, including City Council minutes, ordinances, resolutions, and contracts.
- Oversee the issuance and management of vital records, such as birth, death, and marriage certificates, ensuring strict compliance with Pennsylvania state laws.
- Process Freedom of Information Act (FOIA) requests and inquiries from the public with accuracy and efficiency.
- Prepare and distribute official agendas for City Council meetings and various board and commission sessions.
- Verify and certify documents, notarize signatures, and maintain the official seal of the City.
- Collaborate with department heads and city officials to ensure proper data governance and record-keeping standards.
- Provide high-level customer service to residents and visitors regarding administrative processes.
Qualifications
- High school diploma or GED required; an Associate’s or Bachelor’s degree in Public Administration, History, or a related field is preferred.
- Minimum of 3 years of experience in records management, office administration, or government operations.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with document management software (e.g., DocuWare, SharePoint).
- Excellent written and verbal communication skills, with the ability to interact professionally with the public and elected officials.
- Strong attention to detail and the ability to maintain strict confidentiality of sensitive government information.
- Ability to manage multiple priorities and work independently in a fast-paced office environment.