Job Description
We are seeking a detail-oriented and organized City Clerk to join the dynamic team in Colorado Springs. In this pivotal role, you will serve as the primary point of contact for public records, manage city council meetings, and ensure the smooth operation of municipal administration. If you are a proactive professional looking to make a tangible impact in your community, we want to hear from you.
Why Join Us?
• Competitive salary and benefits package.
• Opportunities for professional growth within the public sector.
• A collaborative and supportive work environment.
Responsibilities
- Record Management: Maintain and organize official city records, including minutes, ordinances, resolutions, and contracts, ensuring strict adherence to retention schedules.
- Public Records Requests: Process Freedom of Information Act (FOIA) requests and public inquiries efficiently and accurately.
- Meeting Administration: Prepare agendas, meeting packets, and supporting documentation for City Council and Board of Trustees meetings; take and distribute minutes.
- Communication Hub: Act as the primary liaison between the public, City officials, and various departments to ensure clear and effective communication.
- Compliance & Accuracy: Ensure all filing systems and databases are up-to-date, compliant with state and federal regulations, and easily accessible.
- Event Coordination: Assist in organizing civic events, town halls, and official ceremonies as required.
Qualifications
- Education: High school diploma or GED required; Associate’s degree in Public Administration, Business, or a related field is preferred.
- Experience: Minimum of 3 years of experience in administrative support, records management, or a related clerical role.
- Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with database management or document management systems.
- Attention to Detail: Exceptional organizational skills with the ability to manage multiple priorities and meet strict deadlines.
- Communication: Strong verbal and written communication skills, with the ability to interact professionally with the public and city staff.
- Integrity: Ability to handle sensitive information with discretion and maintain a high level of confidentiality.