Job Description
Join the City of Tucson - Where You Belong!
The City of Tucson is currently seeking a highly organized and detail-oriented City Clerk to join our administrative team immediately. As a vital part of the City Clerk's Office, you will play a key role in ensuring the smooth operation of municipal government by managing official records, facilitating public meetings, and providing exceptional customer service to residents and businesses.
This is an exciting opportunity for a proactive professional to make a tangible impact in our community with immediate start availability.
Responsibilities
- Records Management: Maintain and organize official city records, including ordinances, resolutions, contracts, and meeting minutes with the highest level of accuracy.
- Meeting Support: Coordinate and facilitate City Council and Board meetings, including preparing agendas, taking minutes, and distributing post-meeting materials.
- Public Records: Process Freedom of Information Act (FOIA) requests and other public information inquiries promptly and transparently.
- Vendor Coordination: Serve as the primary point of contact for vendors regarding permit applications, business licenses, and contract renewals.
- Customer Service: Provide professional, courteous, and accurate assistance to the public, staff, and elected officials at the front counter and via phone/email.
- Administrative Support: Perform general clerical duties, data entry, and filing to support the efficient functioning of the department.
Qualifications
- Education: High school diploma or GED required; an Associate’s degree or Bachelor’s degree in Public Administration, Political Science, or a related field is preferred.
- Experience: Minimum of 1-2 years of experience in municipal government, clerical, or administrative support roles. Experience with meeting minutes is a plus.
- Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook) and ability to learn department-specific software (e.g., eFile, specific document management systems).
- Attributes: Exceptional attention to detail, strong organizational skills, and the ability to prioritize multiple tasks in a fast-paced environment.
- Communication: Excellent verbal and written communication skills with the ability to interact effectively with diverse populations.
- Certification: Notary Public commission preferred but not required.