Job Description
We are seeking a highly organized and detail-oriented City Clerk to join the leadership team of the Milwaukee City Clerk’s Office. This is a critical role within the local government, serving as the chief administrative officer for the Clerk’s Department. The ideal candidate will possess a deep commitment to public service, exceptional record-keeping capabilities, and the strategic foresight to manage the city's official documentation and governance processes.
As the City Clerk, you will be the guardian of municipal history and the facilitator of transparent government operations. You will oversee the administration of city elections, manage public records, and ensure the smooth execution of city council meetings. This position offers a competitive salary structure, comprehensive benefits package, and the chance to shape the future of Milwaukee.
Responsibilities
- Records Management: Oversee the maintenance, archiving, and retrieval of all official city records, ensuring strict compliance with state and federal retention schedules and open records laws.
- Meeting Administration: Prepare and distribute comprehensive agendas, draft official resolutions, and record accurate meeting minutes for the City Council and various boards and commissions.
- Election Administration: Manage the full lifecycle of municipal elections, including voter registration drives, ballot preparation, poll site coordination, and post-election certification.
- Public Information: Serve as the primary point of contact for Freedom of Information Act (FOIA) requests, ensuring timely and transparent responses to the public.
- Financial Oversight: Monitor and manage the departmental budget, track expenditures, and oversee purchasing and procurement activities for the Clerk’s Office.
- Staff Supervision: Lead, mentor, and evaluate a diverse team of administrative staff, fostering a culture of excellence and customer service.
- Interdepartmental Liaison: Act as the central communication hub between the City Council, department heads, and the general public.
Qualifications
- Education: High school diploma or GED required; Associate’s degree or Bachelor’s degree in Public Administration, Political Science, or Business is strongly preferred.
- Experience: Minimum of 3-5 years of experience in municipal government, public administration, or a comparable clerical leadership role.
- Legal Knowledge: Familiarity with open meetings laws (e.g., Wisconsin Open Meetings Law), public record laws, and municipal codes is highly desirable.
- Communication: Superior written and verbal communication skills with the ability to draft complex legal and administrative documents.
- Technical Proficiency: Advanced proficiency in Microsoft Office Suite and experience with records management software or ERP systems.
- Work Ethic: Ability to work under pressure, manage multiple competing priorities, and meet strict deadlines without sacrificing accuracy.
- Integrity: Unwavering commitment to confidentiality, ethical standards, and public service values.