Job Description
Are you a detail-oriented professional with a passion for public service? The City of Oklahoma City is seeking a highly organized and professional City Clerk to join our dedicated municipal team. In this pivotal role, you will serve as the chief administrative officer for the City Commission, ensuring the smooth operation of city governance and maintaining the integrity of official records.
We offer a competitive salary, comprehensive benefits package, and a supportive work environment where your contributions directly impact the community. If you excel in a fast-paced office setting and possess strong leadership skills, we want to hear from you.
Responsibilities
- Record Management: Maintain and organize official city records, minutes, ordinances, resolutions, and contracts with strict adherence to retention schedules.
- Meeting Administration: Prepare, publish, and distribute agendas and minutes for City Commission and Board meetings; ensure compliance with Open Meeting Laws (Oklahoma Open Meetings Act).
- Public Records: Process and respond to public information requests (FOIA) efficiently and accurately.
- Office Operations: Manage the day-to-day operations of the City Clerk's office, including reception duties, filing, and distribution of mail.
- Official Ceremonies: Serve as the custodian of the City Seal, administer oaths of office, and coordinate official proclamations and recognitions.
- Staff Supervision: Lead, mentor, and supervise clerical staff, assigning tasks and evaluating performance to ensure departmental excellence.
- Vendor Liaison: Coordinate with external vendors regarding printing, publishing, and legal document services.
Qualifications
- Education: High school diploma or GED equivalent; Associate’s degree in Business Administration, Public Administration, or Paralegal Studies is preferred.
- Experience: Minimum of 3-5 years of progressively responsible experience in municipal government, corporate administration, or a related field.
- Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and experience with records management software (e.g., Accela, Sanborn, or similar).
- Communication: Excellent written and verbal communication skills with the ability to draft clear, professional correspondence.
- Attention to Detail: Demonstrated ability to maintain high levels of accuracy in data entry, filing, and record-keeping.
- Integrity: Strong ethical standards with the ability to handle confidential information with discretion.
- Legal Knowledge: Basic understanding of parliamentary procedure and open records laws.