Job Description
We are seeking a highly organized and detail-oriented City Clerk to serve as the primary custodian of the City of Seattle's official records. This pivotal role supports the effective governance of our community by ensuring the integrity, accessibility, and preservation of municipal documents. The ideal candidate will excel in a fast-paced public service environment, demonstrating exceptional discretion and leadership.
In this position, you will oversee the daily operations of the Clerk's office, manage complex records management systems, and serve as the key liaison for public information requests. Join us in our mission to build an inclusive and transparent city government.
Responsibilities
- Records Management: Oversee the creation, retention, and disposition of all official City records in compliance with state and federal retention schedules.
- Meeting Coordination: Schedule, prepare, and disseminate agendas and minutes for City Council and Board meetings; ensure accurate minutes are filed and archived.
- FOIA Administration: Manage Freedom of Information Act (FOIA) requests, ensuring timely responses and proper redaction of sensitive information.
- Public Records: Assist the public and staff in accessing historical and current municipal documents, maintaining a user-friendly repository.
- Elections Support: Coordinate logistical aspects of municipal elections, including voter registration and poll site management.
- Compliance & Research: Interpret municipal codes, ordinances, and the City Charter to ensure legal compliance across all departments.
- Vendor Management: Manage contracts with software vendors and printing services for official publications.
Qualifications
- Education: Bachelor’s degree in Public Administration, History, or a related field required.
- Experience: Minimum of 5 years of experience in a records management, municipal government, or legal administrative role.
- Technical Skills: Proficiency in document management software (e.g., SharePoint, Records Express) and Microsoft Office Suite (Excel, Word, Outlook) is essential.
- Knowledge: Deep understanding of Washington State Public Records laws and municipal governance structures.
- Communication: Excellent verbal and written communication skills, with the ability to present complex information clearly to diverse audiences.
- Integrity: Unwavering commitment to confidentiality, ethics, and public service.