Job Description
We are seeking a highly organized and detail-oriented Senior City Clerk to join the City of San Jose’s dynamic team. As a key member of the municipal administration, you will serve as the primary point of contact for official city records, meeting proceedings, and public information. If you are passionate about public service and possess exceptional administrative expertise, we want to hear from you.
Why Join Us?
- Competitive salary and comprehensive benefits package.
- Work in the heart of Silicon Valley with a commitment to community service.
- Opportunities for professional development and advancement.
Responsibilities
- Record Keeping: Manage and maintain official city records, including minutes, ordinances, resolutions, and contracts with the highest level of accuracy.
- Meeting Administration: Coordinate and conduct city council and commission meetings, ensuring all procedural rules are followed and accurate minutes are recorded.
- Public Information: Serve as a liaison for the public, responding to information requests in compliance with the California Public Records Act (CPRA).
- Agenda Preparation: Draft, compile, and distribute meeting agendas and supporting materials for all city boards and commissions.
- File Management: Oversee the filing system and ensure digital and physical records are organized, secure, and easily retrievable.
Qualifications
- Education: High school diploma or GED required; Bachelor’s degree in Public Administration, Business, or a related field is highly preferred.
- Experience: Minimum of 5 years of progressively responsible administrative experience, preferably within a government or municipal setting.
- Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with CRM or record management software (e.g., Accela, Granicus).
- Communication: Excellent verbal and written communication skills with the ability to interact effectively with diverse populations and senior officials.
- Attention to Detail: Demonstrated ability to maintain confidentiality and manage complex tasks with precision.