Job Description
Join the Heart of Virginia Beach Government
The City of Virginia Beach is seeking a highly organized and professional individual to join our team as a City Clerk. This is an urgent opportunity to play a pivotal role in maintaining the integrity of our local government operations. We are looking for a detail-oriented professional who thrives in a fast-paced environment and is committed to public service excellence.
In this role, you will serve as the primary point of contact for official city records, meeting minutes, and public inquiries. You will ensure that all administrative processes adhere to strict legal and procedural standards, contributing to the smooth functioning of our municipal operations.
Responsibilities
- Record Management: Maintain and archive official city documents, including meeting minutes, ordinances, resolutions, and contracts, ensuring compliance with Virginia state laws and local regulations.
- Meeting Administration: Coordinate and facilitate City Council and Board meetings, including preparing agendas, distributing packets, and managing meeting minutes and votes.
- Public Records: Handle Freedom of Information Act (FOIA) requests and manage public access to city records in an efficient and transparent manner.
- Information Services: Serve as the primary liaison for public inquiries regarding city procedures, business licenses, and official records.
- Staff Support: Provide administrative support to the City Manager’s office and other departments, including data entry, filing, and correspondence.
- Vendor Coordination: Manage the procurement and distribution of official city stationery, seals, and certificates.
Qualifications
- Education: High School Diploma or GED required; Associate’s degree or Bachelor’s degree in Public Administration, Business, or a related field is strongly preferred.
- Experience: Minimum of 2-3 years of experience in an administrative or clerical role, preferably within a government or municipal setting.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook) and experience with database management or document management systems (e.g., SharePoint, Adobe Acrobat Pro) is required.
- Attention to Detail: Exceptional ability to maintain accuracy in data entry, record-keeping, and the preparation of official documents.
- Communication: Strong written and verbal communication skills, with the ability to interact professionally with the public, officials, and staff.
- Integrity: Demonstrated ability to handle confidential information with discretion and adhere to ethical standards.