Job Description
We are seeking a highly organized and detail-oriented City Clerk to join our municipal team in Springfield, Illinois. As the custodian of records and the chief administrative officer for the City Council, you will play a pivotal role in maintaining the integrity of our local government operations. This is an urgent hiring opportunity for a dedicated professional ready to make a tangible impact on our community.
Why Join Us?
At the City of Springfield, we pride ourselves on transparency, efficiency, and public service excellence. We offer a competitive benefits package, a stable work environment, and the chance to serve your neighbors directly.
Responsibilities
- Oversee the maintenance and organization of all official city records, including minutes, ordinances, and resolutions.
- Prepare and distribute meeting agendas and supporting materials for the City Council and various committees.
- Manage Freedom of Information Act (FOIA) requests in accordance with state and federal regulations.
- Supervise and coordinate the activities of the records management and reception departments.
- Act as the primary liaison between the City Council, administration, and the general public.
- Ensure compliance with local, state, and federal laws regarding public records and municipal operations.
- Prepare and file annual reports and financial summaries for review by the Mayor and Council.
Qualifications
- Minimum of an Associate’s degree in Public Administration, Business Management, or a related field (Bachelor’s degree preferred).
- Proven experience (3+ years) in municipal government, administrative support, or a related office environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and government database management software.
- Strong understanding of open records laws and legislative processes.
- Excellent verbal and written communication skills with the ability to handle sensitive information with discretion.
- Ability to work independently and manage multiple priorities in a fast-paced environment.