Job Description
Are you detail-oriented and passionate about public service? The City of Springfield is urgently seeking an experienced and organized City Clerk to join our dedicated administration team. As the administrative backbone of our municipal government, you will play a crucial role in maintaining transparency, managing records, and serving our community with integrity.
We are looking for a professional who excels in a fast-paced environment and is committed to upholding the highest standards of government operations.
Responsibilities
- Records Management: Maintain and organize official municipal records, including meeting minutes, ordinances, and resolutions.
- Permitting Services: Oversee the issuance of business licenses, permits, and public documentation in accordance with local laws.
- Public Liaison: Act as the primary point of contact for citizens, officials, and media inquiries, ensuring professional and courteous service.
- Meeting Coordination: Coordinate the scheduling, logistics, and minute-taking for City Council and committee meetings.
- Correspondence: Manage the receipt, distribution, and archiving of official correspondence and legal documents.
Qualifications
- Education: High school diploma or GED required; Associate’s degree in Public Administration, Political Science, or a related field is preferred.
- Experience: Minimum of 3 years of experience in a municipal office, records management, or administrative support role.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and government database management software.
- Knowledge: Strong understanding of local government procedures, public record laws, and administrative protocols.
- Communication: Excellent verbal and written communication skills with a strong focus on customer service and conflict resolution.