Job Description
We are seeking a highly organized and detail-oriented City Clerk to join the City of Omaha team. This is a critical role that serves as the official record keeper for the municipality, ensuring the integrity of city documents and supporting the efficient operation of local government. If you are passionate about public service and possess exceptional administrative skills, we want to hear from you.
In this role, you will act as the primary point of contact for residents, businesses, and city officials, managing a wide range of administrative and clerical functions. You will oversee the preparation of official meeting minutes, maintain public records, and assist in the coordination of city council meetings. This is an excellent opportunity to contribute to the community while advancing your career in municipal administration.
Responsibilities
- Prepare, distribute, and archive official meeting minutes for the City Council and various committees.
- Manage and maintain the City’s official records, including ordinances, resolutions, contracts, and legal documents.
- Receive, process, and route incoming mail, correspondence, and public inquiries in a timely manner.
- Assist in the preparation of agendas, packets, and supporting materials for elected officials and staff meetings.
- Process and issue permits, licenses, and public documents in accordance with city regulations.
- Oversee the maintenance of the City’s filing system and ensure compliance with retention schedules.
- Act as the liaison between the public, city departments, and elected officials.
Qualifications
- High school diploma or GED required; Associate’s degree or certification in Public Administration or a related field is preferred.
- Minimum of 3-5 years of progressive experience in an administrative or clerical role, preferably within a government or municipal setting.
- Proven experience in record-keeping, document management, and meeting coordination.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with database management systems.
- Strong attention to detail with the ability to maintain confidentiality and handle sensitive information.
- Excellent verbal and written communication skills.
- Ability to work independently and manage multiple priorities in a fast-paced environment.