Job Description
We are seeking a highly organized and detail-oriented Federal Administrative Assistant to join our team in Indianapolis, IN. In this pivotal role, you will support the daily operations of federal government contracts, ensuring strict adherence to compliance regulations and maintaining the highest standards of professional conduct. If you are a proactive professional looking to make a tangible impact within the federal sector, we want to hear from you.
Why Join Us?
- Competitive salary and comprehensive benefits package.
- Opportunity to work on meaningful federal projects.
- Professional development and training opportunities.
- Clean, modern work environment in downtown Indianapolis.
Responsibilities
- Manage high-volume correspondence, including drafting, editing, and proofreading official federal documents and memoranda.
- Coordinate complex calendars for senior staff, scheduling meetings, appointments, and domestic/international travel arrangements.
- Maintain accurate records and timekeeping logs in strict compliance with federal time and attendance regulations.
- Prepare and compile detailed reports, briefings, and presentations for executive review and inter-agency meetings.
- Assist in the coordination of vendor contracts, expense reports, and invoice processing.
- Ensure the confidentiality and security of sensitive government information and personnel data.
- Act as the primary point of contact for internal and external stakeholders, answering inquiries professionally and efficiently.
Qualifications
- Bachelor’s degree in Public Administration, Business, or related field preferred; High School Diploma with equivalent experience accepted.
- Minimum of 3 years of administrative experience in a government, legal, or highly regulated corporate environment.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and federal case management software.
- Strong understanding of federal regulations, privacy laws, and compliance protocols.
- Exceptional organizational skills with the proven ability to prioritize multiple deadlines in a fast-paced setting.
- Excellent verbal and written communication skills, with a focus on professionalism and discretion.