Job Description
Join our mission-critical team at the U.S. Department of Veterans Affairs in San Diego! We're urgently seeking a highly skilled Federal Administrative Assistant to support our veteran services division. This is an exceptional opportunity to make a tangible impact while enjoying competitive federal benefits, including health insurance, retirement plans, and paid time off. Ideal candidates will thrive in a fast-paced environment and uphold the highest standards of professionalism and confidentiality.
Responsibilities
- Manage complex calendars, coordinate meetings, and arrange travel for senior staff
- Process and maintain confidential personnel records, security clearances, and documentation
- Compose, edit, and distribute official correspondence, reports, and briefings
- Utilize GSA systems for procurement, travel authorizations, and expense reimbursements
- Serve as primary point of contact for internal/external stakeholders and veterans
- Monitor and track project timelines using federal compliance frameworks
- Coordinate office operations including supply inventory and facility management
Qualifications
- U.S. citizenship required (per federal employment guidelines)
- Minimum 3 years federal administrative experience with GS-5 level equivalent
- Proficiency in Microsoft Office Suite and federal databases (e.g., HRIS, eOPF)
- Active Secret security clearance or ability to obtain within 30 days
- Expert knowledge of federal regulations (FAR, DFARS, VA policies)
- Exceptional written/verbal communication skills with federal writing standards
- Ability to manage competing priorities in compliance-driven environment
- Associate degree in Public Administration or related field required