Job Description
Join the U.S. General Services Administration in San Francisco as a Federal Administrative Specialist and become an essential part of our mission to deliver value and cost savings to federal agencies. This dynamic role offers competitive benefits, professional growth opportunities, and the chance to contribute to impactful public service initiatives. Located in the heart of San Francisco's vibrant downtown, our office provides a collaborative environment where your administrative expertise will directly support federal operations and compliance.
Responsibilities
- Manage and maintain confidential records, databases, and filing systems with strict adherence to federal regulations
- Coordinate complex calendars, meetings, and travel arrangements for senior leadership and cross-functional teams
- Process procurement documentation, expense reports, and reimbursements in compliance with federal guidelines
- Serve as primary liaison between agency departments and external stakeholders ensuring seamless communication
- Prepare and edit official correspondence, reports, and presentations using advanced MS Office Suite
- Implement and optimize administrative workflows to enhance operational efficiency
- Support HR functions onboarding, training coordination, and personnel record management
Qualifications
- Bachelor's degree in Public Administration, Business, or related field (or equivalent experience)
- Minimum 3 years of administrative experience in federal, state, or municipal government
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint)
- Demonstrated knowledge of federal procurement regulations (FAR) and records management policies
- Exceptional organizational skills with ability to manage competing priorities under deadlines
- Strong written and verbal communication skills with attention to detail
- Ability to obtain and maintain a federal background clearance
- Experience with federal HR systems (e.g., NSPS, HRConnect) preferred