Job Description
Join the Mission. We are seeking a dedicated and detail-oriented Federal Administrative Specialist to join our team in Memphis, TN. In this role, you will serve as the backbone of our operations, ensuring smooth communication and efficient workflow management for high-level officials.
As part of the federal workforce, you will enjoy competitive benefits, job security, and the opportunity to serve the American public. If you are looking for a stable career with significant impact, this is the opportunity for you.
Responsibilities
- Manage and coordinate complex calendars, scheduling meetings, and preparing detailed itineraries for senior leadership.
- Prepare, compile, and edit correspondence, reports, and presentations with the highest degree of accuracy and confidentiality.
- Oversee incoming and outgoing mail, ensuring proper distribution and compliance with federal record-keeping standards.
- Act as the primary point of contact for internal and external stakeholders, resolving inquiries and escalating issues as necessary.
- Assist in the preparation of budget proposals and financial tracking reports.
- Maintain office supplies inventory and manage vendor relationships to ensure operational continuity.
- Support special projects and initiatives by conducting research and preparing briefing materials.
Qualifications
- A Bachelor's degree (or equivalent combination of education and experience) is preferred.
- Minimum of 3 years of administrative experience in a fast-paced office environment.
- Familiarity with federal regulations and the General Schedule (GS) pay system is a plus.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and ability to learn new software quickly.
- Strong verbal and written communication skills with the ability to draft professional correspondence.
- Excellent organizational skills with the ability to prioritize tasks in a dynamic environment.
- Clearance: Ability to obtain and maintain a federal background check.