Job Description
We are seeking a highly organized and detail-oriented Federal Administrative Specialist to join our dynamic team in Boston, MA. In this pivotal role, you will ensure the smooth operation of our federal office, supporting senior leadership with complex administrative functions while maintaining strict adherence to federal regulations and compliance standards.
As a key member of our administration division, you will act as the primary point of contact for internal and external stakeholders, managing schedules, coordinating high-level meetings, and overseeing document control processes. If you are a dedicated professional with a passion for public service and a strong background in federal administrative operations, we encourage you to apply.
Responsibilities
- Oversee daily office operations, including mail processing, reception duties, and supply management to ensure optimal workflow.
- Prepare and edit high-level correspondence, reports, and presentations for senior executives with a focus on clarity and accuracy.
- Manage complex calendars, schedule domestic and international travel, and coordinate meetings with federal agencies and private sector partners.
- Maintain and organize physical and electronic filing systems in strict compliance with federal record-keeping regulations.
- Process travel vouchers, expense reports, and purchase orders in accordance with GSA financial guidelines.
- Act as the liaison between department staff and external vendors, ensuring service level agreements are met.
Qualifications
- Bachelor's degree in Business Administration, Public Administration, or a related field (or equivalent work experience in a federal environment).
- Minimum of 3-5 years of progressive experience in federal or government administrative roles.
- Deep understanding of federal regulations, including the Federal Acquisition Regulation (FAR) and OPM guidelines.
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and experience with case management or HRIS software (e.g., PeopleSoft, SAP).
- Exceptional written and verbal communication skills with the ability to draft formal correspondence.
- Strong organizational skills with the ability to prioritize multiple high-stakes tasks under tight deadlines.