Job Description
Join our mission-critical team at the U.S. Department of Veterans Affairs in Portland, Oregon, as a Federal Administrative Specialist. This pivotal role supports our veteran services through meticulous coordination, documentation, and operational excellence. Enjoy comprehensive federal benefits, professional development opportunities, and the chance to make a tangible impact in our community. We're seeking a detail-oriented professional to ensure seamless administrative workflows in a fast-paced government environment.
Responsibilities
- Manage official correspondence, records, and document processing in compliance with federal regulations
- Coordinate complex scheduling for multi-stakeholder meetings and veterans' appointments
- Process personnel actions, travel authorizations, and procurement requests through federal systems
- Provide frontline support to veterans and staff regarding administrative procedures and benefits
- Maintain digital and physical filing systems with strict confidentiality standards
- Assist in budget tracking, expense reporting, and inventory management
- Collaborate with cross-functional teams to support agency initiatives and program delivery
Qualifications
- U.S. citizenship required (federal position mandate)
- Minimum 2 years of administrative experience in government or regulated industry
- Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Knowledge of federal records management and privacy regulations (FISMA, HIPAA)
- Exceptional organizational skills with ability to prioritize competing deadlines
- Strong written and verbal communication abilities
- Ability to obtain and maintain a government security clearance
- Associate's degree or higher in Business Administration or related field