Job Description
Join a Nationally Recognized Federal Contracting Firm
We are currently seeking a highly organized and detail-oriented Federal Administrative Specialist to support our operations in Chicago, IL. In this pivotal role, you will serve as the backbone of our federal client services, ensuring seamless office operations and strict adherence to regulatory standards. If you are looking for a stable, rewarding career within the public sector with opportunities for growth, this is the opportunity for you.
Why Join Us?
- Competitive salary and comprehensive benefits package.
- Opportunity to work on high-impact federal projects.
- Professional development and tuition reimbursement programs.
- A collaborative and inclusive work culture.
Responsibilities
- Office Management: Oversee daily administrative functions, including mail management, document processing, and maintaining an organized filing system compliant with FAR (Federal Acquisition Regulation) standards.
- Scheduling & Coordination: Manage complex calendars for federal officers, schedule high-level meetings, and coordinate domestic and international travel arrangements.
- Correspondence: Draft, edit, and proofread official correspondence, memos, and reports to ensure clear and professional communication with internal teams and external stakeholders.
- Procurement Support: Assist in the preparation of procurement documents, requisitions, and expense reports while tracking budget utilization and ensuring compliance with financial regulations.
- Compliance: Monitor office policies and procedures, ensuring all administrative actions adhere to federal laws, agency directives, and security protocols.
Qualifications
- Education: Bachelor’s degree in Public Administration, Business, or a related field preferred; high school diploma with significant administrative experience may be considered.
- Experience: Minimum of 3-5 years of experience in an administrative role within a government, military, or large corporate environment.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with government-specific software (e.g., JPM, Concur, or equivalent) is highly desirable.
- Soft Skills: Exceptional organizational skills with the ability to multitask in a fast-paced environment. Strong attention to detail and problem-solving abilities.
- Clearance: Ability to obtain and maintain a government background investigation and secret security clearance.