Job Description
Join our dedicated federal team at the VA Medical Center in Mesa, AZ as an Administrative Specialist. This critical role supports our mission to provide exceptional healthcare services to veterans through efficient office operations, documentation management, and stakeholder coordination. Enjoy competitive benefits, professional development opportunities, and the pride of serving our nation's heroes in a dynamic, mission-driven environment.
Responsibilities
- Manage and maintain electronic/digital records systems ensuring compliance with federal regulations
- Coordinate administrative workflows including scheduling, correspondence, and document processing
- Provide frontline support to veterans and families via phone, email, and in-person inquiries
- Assist in budget tracking and procurement processes following federal guidelines
- Collaborate with multidisciplinary teams to support program initiatives
- Prepare reports and presentations for leadership review
- Train staff on administrative procedures and systems
Qualifications
- U.S. citizenship required
- Minimum 2 years of administrative experience in a federal or regulated environment
- Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Knowledge of federal records management standards (e.g., NARA guidelines)
- Ability to obtain and maintain a government security clearance
- Strong written and verbal communication skills
- Experience with scheduling systems and office equipment
- Bachelor's degree in Public Administration or related field preferred