Job Description
Are you a detail-oriented professional looking to make a tangible impact in public service? The Department of Veterans Affairs is seeking a highly skilled Federal Administrative Specialist to join our team in New Orleans, Louisiana.
In this pivotal role, you will ensure the seamless operation of our regional office by managing complex administrative functions, facilitating communication between stakeholders, and maintaining strict adherence to federal compliance standards. We offer a collaborative environment, competitive benefits, and the opportunity to serve those who have served our country.
Why Join Us?
- Competitive salary and comprehensive benefits package.
- Opportunity for professional growth and federal career advancement.
- Supportive work culture focused on excellence and integrity.
Responsibilities
- Manage High-Volume Correspondence: Oversee the intake, routing, and response to incoming inquiries, ensuring timely and accurate communication with internal staff and external partners.
- Executive Coordination: Coordinate complex travel arrangements, itineraries, and meeting schedules for senior leadership.
- Compliance & Record Keeping: Maintain organized, confidential filing systems in strict accordance with OMB Circular A-123 and federal privacy regulations.
- Report Preparation: Draft, edit, and format complex federal reports, briefing materials, and statistical data for executive review.
- Stakeholder Engagement: Act as the primary point of contact for the office, answering questions and resolving administrative issues efficiently.
- Procurement Support: Assist in the preparation of purchase requests and budget tracking for office supplies and equipment.
Qualifications
- Education: Bachelor’s degree in Public Administration, Business Management, or a related field (or equivalent combination of education and experience).
- Experience: Minimum of 2-3 years of progressive experience in federal, state, or large-scale corporate administration.
- Technical Skills: Proficient in Microsoft Office Suite (Advanced Excel and PowerPoint required) and government case management software.
- Regulatory Knowledge: Demonstrated understanding of federal record-keeping standards, FOIA requirements, and confidentiality protocols.
- Communication: Exceptional verbal and written communication skills with the ability to convey complex information clearly.
- Adaptability: Ability to thrive in a fast-paced environment, prioritizing multiple tasks while meeting strict deadlines.