Job Description
We are seeking a highly motivated and detail-oriented Federal Administrative Specialist to join our dedicated team in Tucson, Arizona. In this pivotal role, you will serve as the backbone of our office operations, ensuring the efficient delivery of essential services to our constituents and stakeholders. You will be responsible for managing complex schedules, coordinating high-level meetings, and maintaining strict compliance with federal regulations and internal protocols.
At our organization, we pride ourselves on fostering a culture of excellence, integrity, and continuous improvement. We offer a competitive benefits package, opportunities for professional development, and a supportive work environment where your contributions are valued. If you are passionate about public service and possess exceptional organizational skills, we encourage you to apply for this opportunity to make a tangible difference in your community.
Responsibilities
- Oversee the daily operations of the federal office, ensuring adherence to the Federal Travel Regulation (FTR) and General Schedule (GS) administrative standards.
- Manage and coordinate complex calendars for senior leadership, scheduling meetings, drafting agendas, and preparing briefing materials.
- Maintain and organize confidential personnel and fiscal records, ensuring data accuracy and compliance with privacy laws.
- Process travel vouchers, purchase orders, and reimbursements with precision and within established timelines.
- Act as the primary point of contact for internal and external stakeholders, handling inquiries with professionalism and discretion.
- Prepare and edit correspondence, reports, and presentations using Microsoft Office Suite and specialized federal software.
- Facilitate inter-agency communications and coordinate logistics for off-site events and training sessions.
Qualifications
- Minimum of 2 years of administrative experience within a federal, state, or military environment.
- High school diploma or GED required; Associate’s degree in Business Administration or related field preferred.
- Strong working knowledge of federal regulations, including the Federal Acquisition Regulation (FAR) or equivalent administrative codes.
- Excellent verbal and written communication skills with the ability to draft professional correspondence.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and electronic record-keeping systems.
- Demonstrated ability to manage multiple priorities in a fast-paced environment while maintaining attention to detail.
- Ability to obtain and maintain a Public Trust clearance.