Job Description
Are you ready to make a tangible impact on public service in the Mile High City?
We are seeking a highly organized and detail-oriented Federal Administrative Specialist to join our team in Denver, Colorado. In this pivotal role, you will ensure the smooth operation of our federal offices, manage critical documentation, and support senior leadership in delivering essential government services. If you thrive in a fast-paced, professional environment and possess a passion for public administration, we want to hear from you.
Why Join Us?
- Competitive salary and comprehensive benefits package.
- Opportunity to work directly with federal stakeholders.
- Professional development and training opportunities.
- Stable, long-term employment within the federal sector.
Responsibilities
- Office Management: Oversee the daily operations of the Denver field office, ensuring a productive and organized work environment for staff and visitors.
- Document Control: Manage the intake, processing, and filing of high-volume correspondence, ensuring strict compliance with federal record-keeping regulations and privacy laws (e.g., FOIA, NARA standards).
- Stakeholder Communication: Serve as the primary point of contact for internal and external partners, coordinating meetings, scheduling, and disseminating information efficiently.
- Procurement Support: Assist in the preparation of purchase orders, requisitions, and travel authorizations in accordance with federal travel regulations and budget constraints.
- Event Coordination: Plan and execute federal training sessions, town halls, and agency-wide events, managing logistics, catering, and attendee registrations.
- Regulatory Compliance: Monitor office procedures for compliance with federal, state, and local administrative policies, identifying areas for improvement.
- Technical Support: Troubleshoot office technology issues and maintain inventory of office supplies and equipment.
Qualifications
- Education: Bachelor's degree in Public Administration, Business Management, or a related field is preferred; or an equivalent combination of education and experience (typically 3-5 years) in federal administration.
- Experience: Minimum of 3 years of progressive experience in an administrative role within the public sector or a government contractor environment.
- Communication: Exceptional written and verbal communication skills, with the ability to draft professional correspondence and reports.
- Attention to Detail: Proven ability to manage complex schedules and prioritize tasks with high accuracy in a high-pressure environment.
- Software Proficiency: Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and experience with federal HRIS or case management software (e.g., Workday, SAP).
- Integrity: Strong understanding of federal ethics rules and confidentiality requirements.
- Adaptability: Ability to adapt quickly to changing regulations and organizational priorities.