Job Description
We are seeking a highly organized and detail-oriented Federal Administrative Specialist to join our growing team in Indianapolis. In this pivotal role, you will support the daily operations of federal contracts, ensuring seamless communication between stakeholders and compliance with federal regulations. You will thrive in a fast-paced environment where your ability to manage complex schedules and maintain accurate records is essential to our mission.
Our organization offers a competitive benefits package, including comprehensive health insurance, generous paid time off, and opportunities for professional growth within the federal sector.
Responsibilities
- Manage high-volume correspondence, including emails, memos, and reports, ensuring timely and accurate distribution to federal stakeholders.
- Coordinate complex calendars for senior leadership, including scheduling meetings, travel arrangements, and preparing briefing materials.
- Maintain and organize digital and physical filing systems in strict accordance with OMB and agency guidelines.
- Serve as the primary point of contact for visitors and incoming calls, directing inquiries to the appropriate personnel efficiently.
- Assist in the preparation of budget reports, expense tracking, and procurement documentation for federal projects.
- Conduct research on regulatory changes to ensure our administrative practices remain compliant and up-to-date.
Qualifications
- Associate’s degree (AA) or equivalent experience in federal administration, office management, or a related field.
- Minimum of 3 years of experience in an administrative role, preferably within the government or federal contracting sector.
- Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and experience with document management systems.
- Excellent written and verbal communication skills with the ability to interpret and explain complex regulations.
- Ability to obtain and maintain a government security clearance (Secret or Top Secret preferred).
- Demonstrated ability to multitask and prioritize tasks in a dynamic, deadline-driven environment.