Job Description
We are seeking a highly organized and detail-oriented Federal Administrative Specialist to support our operations in Long Beach, CA. This is a unique opportunity to work within the federal sector, offering job security, competitive compensation, and the chance to contribute to critical national initiatives.
Role Overview:
In this pivotal role, you will serve as the administrative backbone of our Long Beach facility. You will be responsible for ensuring the smooth operation of daily federal activities, managing sensitive correspondence, and maintaining compliance with strict government regulations.
Key Benefits:
- Competitive hourly wage ($25.00 - $35.00).
- Comprehensive health, dental, and vision insurance.
- Generous paid time off and federal holidays.
- Professional development and training opportunities.
- Collaborative and respectful work environment.
Responsibilities
- Correspondence Management: Draft, proofread, and distribute internal and external correspondence, ensuring strict adherence to federal confidentiality and compliance standards.
- Calendar Coordination: Manage complex calendars for federal supervisors, scheduling meetings, preparing agendas, and arranging travel logistics.
- Documentation: Prepare and process a high volume of reports, memos, grant applications, and official records using MS Office Suite.
- Records Management: Maintain organized electronic and physical filing systems, ensuring accurate indexing and retrieval of sensitive files.
- Visitor Relations: Serve as the first point of contact for visitors and stakeholders at the facility, providing professional reception services.
- Compliance Support: Assist in monitoring administrative procedures to ensure full compliance with agency policies and federal regulations.
Qualifications
- Education: High school diploma or GED equivalent; Associate’s degree or Bachelor’s degree in Business Administration or a related field is preferred.
- Experience: Minimum of 2 years of administrative experience in a government, military, or corporate environment.
- Technical Skills: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and electronic filing systems.
- Clearance: Ability to obtain and maintain a Public Trust Clearance or Secret Clearance.
- Soft Skills: Exceptional attention to detail, strong organizational skills, and the ability to handle sensitive information with discretion.