Job Description
We are currently seeking a detail-oriented and professional Federal Administrative Specialist to join our growing team in Louisville, Kentucky. This is an urgent opportunity for an experienced professional to manage high-level administrative functions within a federal-facing environment. You will play a pivotal role in ensuring regulatory compliance, facilitating inter-agency communication, and maintaining the operational efficiency of our federal projects.
Why Join Us?
- Competitive salary and comprehensive benefits package.
- Opportunity to work on impactful federal initiatives.
- Professional development and growth opportunities.
- Modern work environment in the heart of Louisville.
Responsibilities
- Manage and organize complex federal filing systems and record-keeping procedures to ensure full regulatory compliance.
- Prepare, review, and distribute high-level correspondence, reports, and briefing materials for executive leadership.
- Coordinate and schedule meetings, conferences, and travel arrangements for federal stakeholders and visiting officials.
- Assist in the preparation of grant applications, compliance audits, and documentation for federal oversight agencies.
- Maintain strict confidentiality regarding sensitive government information and proprietary data.
- Act as the primary point of contact for internal and external inquiries regarding administrative procedures.
- Monitor and update office policies to align with evolving federal regulations and agency standards.
Qualifications
- Minimum of a Bachelor’s degree in Public Administration, Business Administration, or a related field (or equivalent work experience).
- 3+ years of experience in administrative support, specifically within federal, government, or highly regulated industries.
- Strong working knowledge of federal procurement processes, compliance standards, and record-keeping regulations.
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and federal grant management software.
- Excellent written and verbal communication skills with the ability to convey complex information clearly.
- Ability to pass a background check and obtain necessary security clearances.
- Proven ability to multitask effectively in a fast-paced, deadline-driven environment.