Job Description
We are seeking a highly organized and proactive Federal Administrative Specialist to join our dynamic team in Oakland, CA. This is an urgent opportunity to play a pivotal role in supporting federal operations. The ideal candidate will excel in a fast-paced environment, ensuring seamless office operations and superior client service.
Why Join Us?
We offer competitive benefits, a collaborative culture, and the chance to make a tangible impact on federal initiatives. Due to immediate project needs, we are looking to fill this position immediately.
Responsibilities
- Manage and organize incoming correspondence, memos, and reports with high attention to detail.
- Schedule and coordinate internal and external meetings, preparing agendas and taking minutes.
- Maintain and update physical and electronic filing systems to ensure data accessibility.
- Assist in the preparation of travel itineraries, expense reports, and procurement requests.
- Provide general administrative support, including answering phones, screening calls, and directing inquiries.
- Prepare and format documents using Microsoft Office Suite (Word, Excel, PowerPoint).
- Collaborate with team members to ensure office operations run efficiently.
Qualifications
- High school diploma or GED required; Associate’s degree preferred.
- Minimum of 2-3 years of professional administrative or clerical experience.
- Strong proficiency in Microsoft Office Suite and Google Workspace.
- Excellent written and verbal communication skills.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Proven ability to prioritize tasks and meet deadlines in a fast-paced environment.
- U.S. Citizenship required for federal contract work.