Job Description
We are urgently hiring a highly organized and detail-oriented Federal Administrative Specialist to support our federal operations in Nashville, TN. In this pivotal role, you will serve as the backbone of our administrative team, ensuring seamless coordination of daily activities, compliance with federal regulations, and efficient communication between stakeholders.
Join a mission-driven organization where your contributions make a direct impact on national operations. We offer a competitive benefits package, a dynamic work environment, and the opportunity to grow your career within the federal sector.
Responsibilities
- Operational Management: Oversee the daily administrative functions of the office, including scheduling, meeting coordination, and document management.
- Compliance & Regulations: Ensure all federal records and correspondence adhere to strict government guidelines, security protocols, and privacy laws.
- Communication Hub: Act as the primary point of contact for internal and external stakeholders, drafting reports, memos, and official correspondence.
- Procurement Support: Assist in the preparation and processing of purchase orders, travel reimbursements, and vendor contracts.
- Records Management: Maintain an organized filing system for both physical and electronic records, ensuring easy retrieval and archiving.
- Event Coordination: Plan and execute internal briefings, training sessions, and client meetings, managing logistics and catering as needed.
Qualifications
- Education: Bachelor’s degree in Business Administration, Public Administration, or a related field preferred; High school diploma with significant relevant experience may be considered.
- Experience: Minimum of 3-5 years of experience in federal, government, or high-level administrative support roles.
- Technical Proficiency: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with government-specific software or ERPs.
- Communication: Exceptional written and verbal communication skills with the ability to draft professional documents and interact with senior leadership.
- Attention to Detail: Strong organizational skills with the ability to manage multiple priorities and deadlines in a fast-paced environment.
- Security Clearance: Ability to obtain and maintain a government-issued security clearance is a plus.